This how-to guide sets out how journalists should cover a live news event, including preparation and how to respond to the unexpected.
It’s based on the MHM article ‘Covering a news event’ by Don Ray. We recommend you read Don’s piece before using the checklist below.
Covering a live event is a fundamental skill for any journalist. It requires you to be many things at the same time: a reporter, researcher, good listener, and maybe a photographer and sound recordist too.
This how-to guide simplifies the process to ensure you capture the entire story, from the planned highlights to the unexpected moments.
- [ ] Prepare before you arrive
Research the history, purpose, and schedule of the event. You need to be as knowledgeable as the event organisers. See our MHM article ‘Introduction to interviewing‘. - [ ] Check your tech
Ensure your smartphone is fully charged and your recording apps have been tested. Bring a spare charger and a microphone if you have one. See the MHM article ‘Adopting the big story approach‘ by Bob Eggington. - [ ] Map out the venue
Walk around the area as soon as you arrive to understand the layout. Locate where the main actions will happen and check the lighting to ensure your photos will not be ruined by shadows. See our MHM article ‘Interviewing for video journalists‘ by Don Ray. - [ ] Record the entire day
Keep your recording device running. This ensures you do not miss any spontaneous quotes or important announcements that happen while you are busy. - [ ] Identify your sources properly
Always introduce yourself as a journalist. When you speak to people, ask them to say and spell their full names. Accuracy is essential. Collect their titles, email addresses, and phone numbers in case you need to check a fact later. See our MHM article ‘Developing and managing news sources‘. - [ ] Capture natural action photos
Avoid asking people to pose for the camera. Take wide shots of people in motion and close-up shots of interesting items or exhibits. If you are photographing children, always ask for parental permission first. See our MHM articles on ‘Offence and journalism‘ and ‘Respecting privacy as a journalist‘. - [ ] Listen more than you speak
When interviewing organisers or guests, ask an open question and then remain silent. This encourages the person to give more detail and emotion without being interrupted. See ‘Interviewing without questions‘ by Don Ray. - [ ] Report on the unexpected
If something goes wrong, such as an accident or a conflict, remain professional and record the facts. Interview witnesses and officials to get an accurate account of what happened. Be sure to check all facts before broadcasting or publishing. See ‘Fact-checking and adding context‘. - [ ] Perform a final check
Before you leave, speak to the lead organiser one last time to get their final thoughts on how the day went. Check that you have all the names and contact details required to write your story.
You are now ready to head out into the field. Remain alert – some of the best stories happen when you stop looking at your notes and start looking at what’s going on around you.
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